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Rental Events Coordinator

The Ormond Memorial Art Museum & Gardens seeks a Rental Events Coordinator. The Rental Events Coordinator is a newly created, part-time position that works closely with the Executive Director to coordinate the sales, planning and execution of facility rentals. The coordinator acts as the liaison and primary point of contact for rental events and must develop and maintain client and vendor relationships to ensure excellent customer service, proper planning, and execution of rental events while generating positive revenue.  Must work nights and weekends.

Applicants, please email your interest and resume to smt@ormondartmuseum.org.

JOB INFORMATION:

  • Workplace – Ormond Beach, Florida.  Remote working not available.
  • Part time (20 hours per week) high growth opportunity
  • Hourly $16 -$18 per hour commensurate with experience

PRIMARY RESPONSIBILITIES:

  • Provide event coordination of facility rentals.
  • Ensure each event rental client is provided timely responses and manage an appropriate event planning timeline.
  • Manage and oversee events on the day of, including event set-up, communication with client, staff, vendors and break-down.
  • Proactively anticipate and troubleshoot any issues during the planning process and on event day.
  • Actively create sales opportunities for new events.
  • Contribute to department growth and goals to improve service and quality of facility rental events.
  • Ensure compliance with all health and insurance safety obligations for rental events.
  • Oversee bar operations including placing orders, stocking, and generating sales reports.
  • Ensure the Museum’s purpose and mission are understood and conveyed to all clients and the public.
  • Maintain the calendar of rental event activities.
  • Work within an annual budget and maintain accurate records and reports.
  • Create an annual plan with goals and benchmarks.

QUALIFICATIONS:

  • Proven experience and knowledge working in the special events industry and live event related services (weddings, meetings, parties, corporate events).
  • Sales skills and ability to build productive business relationships with clients and vendors.
  • Ability to lift 40 pounds, bend, stretch, stand for extended periods of time, climb stairs, reach, twist, sit, walk, and/or run.
  • Experience working with Planning Pod event software a plus.
  • Knowledge of wine, beer, and spirits and/or bartending experience a plus.
  • Working knowledge of databases, Office 365 programs.
  • Excellent communication and interpersonal skills.
  • Demonstrate an understanding of the OMAM mission and vision.
  • Self-motivated, enthusiastic, and community-driven with a positive attitude and readiness to be a team player.
About the Ormond Memorial Art Museum & Gardens:

The OMAM was founded at the conclusion of World War II to Inspire our community through art and nature while honoring those who fought for freedom.  Local veterans returning from service volunteered their time to assist in building the museum and clearing the land for the gardens.  Today the museum continues that mission with diverse and engaging exhibitions, educational opportunities, and free outreach programming for those least likely to have access to a cultural center or the outdoors. OMAM re-opened in May 2022 after a 2 year – four-million-dollar renovation project with an increased capacity and desire to serve the community and fulfill our mission.  The Memorial Gardens are free and open to the public daily from sunrise to sunset.  The Museum galleries are open Monday – Friday from 10am – 4pm and Saturday and Sunday from Noon – 4pm.  Admission is free for Museum members with a suggested donation of $2 per person for non-members.

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